Below we provide the success factors of SharePoint implementation based on 100+ projects completed by our SharePoint team. A good program should evaluate and assess who requires access to what types of data. 
Though not mandatory, it is a great time to think about file-level taxonomy (metadata). platform. sites, which are not used, and removing duplicate documents. Copyright 20112022. You can then make adjustments to the system before going live company-wide.. You can subscribe to Glasscubes for one (affordable!) Once the files land in their respective sites and libraries and get the assigned metadata, it might be a good time to automate some business processes. The flat information architecture implies that you can create any site, anytime, without giving much thought to the technical aspects of what happens behind the scenes. You can also check SharePoint Cost in details. 5. I documented previously different ways to approach implementation and different schools of thought on the topic. In this article, well show how to avoid failure and make SharePoint implementation successful. Its versatility can end up being a weakness, however, if you haven't defined the problems in your organization that SharePoint is expected to address. From creating simple but intuitive intranet portals to developing project management team sites and document management systems, I develop SharePoint solutions that help you get things done quickly and accurately. Design: Depending on business needs, information architecture is built for customers. Remember, those cloud deployments are suitable for organizations seeking to establish a fault-tolerant and scalable SharePoint farm. The first half of that journey was with me being a user. In order to achieveuser adoption, you need to provide user training. cost. Deploying a Compliance Policy: To manage the system efficiently and run with regulations, one should strictly According to an AIIM's report, 40% of orgs consider their SharePoint implementationsunsuccessful. Whether youre searching to implement an intranet, document management, or others, EPCGroup is your number one source, helping you leverage Microsoft SharePoint and achieve a competitive edge.For further information, get in touch with us today! They include: First of all, effective SharePoint implementation requires a competent and thorough analysis of a companys business needs and matching them with the platforms functionality, which also helps a company to decide upon the most suitable deployment option: on-premises, cloud or hybrid. This field is for validation purposes and should be left unchanged.
Enhancing employee engagement is a major concern for leadership. 3. Bear in mind that neither business nor time activity will stop when youre busy making your IA.
Below, I would like to list the 5 phases of SharePoint implementation that are common these days, thanks to the two major changes I described above. 4. That strategy must be created with a complete understanding of business scenarios, which a SharePoint solution is going to support and their significance to the organization. We will discuss a few points on success factors of SharePoint Whats a project plan, you ask? Besides, you should take into account not only the cost of the development itself but also the related expenses. Successful SharePoint implementation requires careful planning. Once the Intranet is built and sites created, the next logical step for many organizations is to flatten those file shares and folder hierarchies. Want to see how other companies are using Glasscubes to support their teams? For example, it is now part of OneDrive for Business and Groups for Office 365. If not, youll need to hire the right people. Configuration & Customization: As mentioned, SharePoint is configured based on organizations requirements. The Financial Times Names ScienceSoft USA corporation among Americas Fastest Growing Companies 2022. Given the expense and complexity of a SharePoint implementation, its unfortunate theres no trial period to try out the solution. EPC Group is an award winning software integration and managed services firm that has been working with clients to build cloud and digital workplaces, platforms and tools for over 25 years. Usually, a SharePoint project takes 3-6 months depending on the below time frames. As a result, implementation fails and a solution intended to streamline work becomes an obstacle and doesnt bring the expected ROI. Are you confused about which to choose? Important Considerations about SharePoint Customization, Your SharePoint migration guide: All questions answered, Ingredients for successful SharePoint implementation, Factors that increase ROI of SharePoint implementation, 5900 S. Lake Forest Drive Suite 300, McKinney, Dallas area, TX 75070. This will help you to design We build on the IT domain expertise and industry knowledge to design sustainable technology solutions. That frees up technology teams to work on larger projects. By creating Teams, users indirectly become familiar with this thing called SharePoint. Whats more, attention must be paid to making a SharePoint solution convenient and attractive to utilize as high user adoption is one of the key indicators of efficient implementation. Users dont see the benefit of using it, which affects acceptance and adoption and leads to the loss of productivity. It's no surprise that more companies are jumping on the bandwagon SharePoint helps you seamlessly organize, manage, share, and collaborate with team members across the hall or on the other side of the globe. Our solution is more than just an intranetits a robust collaboration solution that ensures your entire organisation is able to stay connected internally and externally. monthly cost and never have to worry about maintaining or upgrading the solution down the line. That will guarantee a SharePoint solutions adoption and acceptance by users. Even if your team has heard of SharePoint, many people think it is only a way to save and share documents. Our service portfolio covers an entire software development life cycle and meets varied business needs. As such, I would like to explain and document the changes in this post. Touesnard also notes that you will need to consider a number of modules that SharePoint offers: There are other modules to consider, says Touesnard. At this stage of the game, SharePoint is more than a program it has become an extensive web platform that users can access anytime on any device, anywhere in the world. Do you already have an intranet in place? Assemble a team ofbusiness users, IT personnel, project managers, and executives. 2. Running A Successful Managed IT Services Company Couldnt Be Easier. Every big-scale and complicated business projects like SharePoint deployment or implementation isnt something that an enterprise could handle by itself. using SharePoint platforms it can be an intranet, document management, collaboration hub, or maybe a blogging You see, the SharePoint architecture within the cloud enables documents, ideas, and people to connect and collaborate in new ways on any device. There are two deployment models, and both vary from each other: 1. Our intranet touched company systems that provided data analytics, reporting, financial planning, and other functionalityand everyone hated it., Rua notes that employees frequently complained about the company intranet because it was outdated and lacked the functionality needed to complete work efficiently. Which modules you choose depends on the functionality you need., These types of projects can go on forever because of the complexity involved and vast amount of content your stakeholders will want for the new intranet, says Mills. The convenience of always-on access to software tools has enabled people to work smarter on any device. Engage with your users early on, and invest the time and effort to come up with an effective plan for training them. Your team of SharePoint pros will translate your goals into a workable plan. Having implemented over 100 successful SharePoint projects, well guide you through SharePoint implementation from planning to support and evolution. Information Architecture for the World Wide Web authors Peter Morville and Louis Rosenfeld identified three key points you need to consider when implementing an IA. Thats why Microsoft is pursuing a cloud-first strategy for its software tools. Implementing a complex solution like SharePoint, especially in a larger organisation, will necessitate the involvement of numerous people. Organizations should understand the need for SharePoint implementation plan depending on their business requirement and infrastructure. The other major contributing factor was the introduction of Teams. If you want SharePoint to increase efficiency, youll need to review the processes you have in place to determine how the solution can best enhance them. By clicking "Submit, I agree to receive content and marketing emails from Codesigned. Document approvals, document movements based on metadata, vacation requests, any internal workflows for that matter. This ownership may be held by a single group, such as communications or knowledge management, or it may be shared among members of a committee or other governing body., Leversha notes that whatever the model, it must be clear how stakeholders make key strategic decisions, where the budget comes from, and where the intranet sits in the organization. One should understand their business needs for the SharePoint implementation services. is_redirect && ! As I documented in one of my recent posts I see less of this phase than I used to in the past but it still makes sense for some organizations. [gravityforms id="56" title=true description=false],
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